Golf Tournament Draw Chair

Can not play in tournament, needs to be available all 3 days to enter scores, do final day draw and tally winners

Time Line/check list

January

  • Make poster- put refund deadline date on poster. Template on web, you may create your own. Tournament Liaison will print.

 

February

  • Work with web administrator to post and start entry online

April  

  • Have poster ready for spring executive meeting

  • Spring General Meeting

May

  • invite next year’s draw chair to shadow during tournament

10 – 7 days before tournament starts

 

-Entries close

-Verify handicaps from the Golf Canada web site. All factors must be verified the same day.

- Phone clubs not on Golf Canada for verification of factor, inform them to print off and bring to registration.

-Email successful entrants/advise those on the wait list

-Send registration package and be sure to include what is included in entry fee.

-Include NO REFUNDS in package and post same on website.

-Invite 3-4 on wait list to come first day of tournament for registration

-Do draw for 1st and 2nd day.

-Email draw to pro shop, CLGA publicity and web administrator

-Make registration sheet

Week before

-Refund entry fee to those paid online that did not qualify.

Week before

-Attend orientation for volunteers

 

Once all players on course

-Email draw for day 2 to web administrator to post on web site and publicity  (set draw so players are with different players than previous day)

-Give banquet #’s Food and Beverage contact.

-Enter hole by hole scores into Bento or Excel as cards come in, initial cards as they are entered. 

 

End day 1 of tournament

- Prepare day 1 leaderboard sorted by gross and email to web administrator for posting. Information needed in leaderboard is club name, players name, flight #, gross score and net score.

- Print off results

 

Day 2 of tournament

 

 

-As players come in enter hole by hole scores into Bento or Excel, initial scorecards.

Day 3 draw- After scores are entered sort each flight highest to lowest 2 day gross score and assign tee times sending out the highest scores first. *Combine Championship and flight 1 together as a winner may be in the flight 1

- Prepare day 2 leaderboard sorted by gross and email to web administrator for posting. Information needed in leaderboard is club name, players name, flight #, gross score day 1 and 2 and net score day 1 and 2.

-Email Day 3 Draw and leaderboard to web administrator.

- Email Day 3 Draw to pro shop.

-Give publicity the draw and leaderboard.

 

Day 3

 

-As players come in enter hole by hole scores into Bento or Excel, initial scorecards.

-Fill in Tournament Winners and Awards sheet and send to pro shop, Prize Chair (for prizes) , CLGA President and Publicity

- Prepare day 3 leaderboard sorted by gross and email to web administrator for posting ASAP. Information needed in leaderboard is club name, player’s name, flight #, gross score day 1, 2, 3 and net score day 1, 2, 3.

 

Post Tournament

- Comment cards to players, do survey, email to clubs & post it online. (if required)

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