CALGARY JUNIOR LADIES AMATEUR CHAIR

1-year term


Position filled from Club hosting this Tournament

  •   Sit on CLGA Executive and attend all meetings (5) or other meetings as required/requested

  •   Familiar with all duties of the position of Calgary Junior Ladies Amateur Chair as prescribed in this document

  •   Organize the Junior Ladies Tournament with assistance from the CLGA Tournament Liaison

  •   Create tournament binder

  •   Select an Organizing Committee. You only need a couple of people that will take on a few different roles.Click here for list

  •   Prepares tournament budget with her Treasurer and ensures budget is adhered to

  •   Forwards the budget to the CLGA City Treasurer

  •   Chairs all Junior Amateur tournament committee meetings

  •   Invites the following year Host Tournament Chair to sit in on meetings and attend at the tournament

  •   Prepare poster for distribution at Annual Spring General meeting and for use of the web. Tournament Liaison will print and help with poster.

  •   Responsible for providing updates and results to the Web Administrator

  •   Maintain records, Job Description and files for your position to be passed onto a successor as required

  •   Uses timeline below for assistance.

  •   Fill in report information This report will be used for fall meetings as well in tournament binder

  •   Fill in event tracking form 

Sept/Oct

  • Confirm dates with the hosting club

  • Confirm dining room is reserved

  • Create expense account for CLGA invoices. Fill in expense report and submit to CLGA treasurer for reimbursement.

  • Confirm with pro shop day 1 - 9 hole division play front 9 holes and day 2 – 9 hole division play back 9 holes. This is to be set up as a par 3 

  • Select small committee, have 1 volunteer take on more than 1 task. Committee list

  • Chair should not have specific tasks on days of tournament as they will need to be available as needed.

 

January

  • Prepare poster with tournament liaison

 

March/Tournament

  • Confirm budget/ meals/prizes/volunteers Budget is in the current years workbook on the scoring page

  • Begin preparation of the Notice to competitors

  • Establish practice rounds

 

Three to four days prior to the tournament

  • Prepare for registration on the first day of the tournament.  Each player should receive a welcome sheet, rules sheet and handout bag.

  • Confirm player’s score area and scoring area. You will need table with 3 chairs for players to confirm their hole by hole score and 2 chairs for volunteer and calculate the scorecards and run to scoring area. It is best if the girls do not add their scores before they sign, only hole by hole score are necessary.  

 

Day one of tournament

  • Make sure CLGA tee markers are out

  • Make sure registration table organized. Handout rules and any tee gift.    

  • At first tee, handout score card

  • At completion of the day, work with draw chair to set up the draw for the second day of play.

Day two of tournament

  • Arrive before tee off

  • Be available for what ever comes up

  • Make sure prize payouts ready

  • Emcee or arrange for someone to emcee the banquet

  • Collect all items back for bucket, check off list

  • Collect CLGA tee markers

  • When all bucket items are accounted for and bibs cleaned, pass on to next tournament or return  to tournament liaison

  • Fill in tournament report (can be done anytime post tournament)

 

 

 

Social:

  • Work with food & beverage to confirm availability of the club dining room. 

  • Confirm luncheon and banquet menus

 

 

Media:

  • Contact media with information regarding tournament and club in May and again a couple of weeks prior to the tournament.

 

 

Registration/ scoring area for players / scoring area for draw chair

  • Set up registration table

  • Handout rules sheet and tee gifts

  • Confirm player’s scorecard area and scoring area. You will need table with 3 chairs for players to confirm their hole by hole score and 2 chairs for volunteer and calculate the scorecards and run to scoring area. It is best if the girls do not add their scores before they sign.

  • Confirm scoring area for draw chair. Will need table  2 chairs and close to power outlet. Recommend in a quiet area.

 

 

 

Walkers:

  • Need walker for all groups.

  • Contact walkers once the draw is complete.

  • They should get a clip board with the following sheets: parent code of conduct, instructions on walking and tally sheet

  • Make sure they have read and are aware of the policies

  • Walkers can suggest to play a provisional.

  • Walkers can assist in finding balls, confirm with player if they have hit a provisional if they would like help.

 

 

Prizes:

  • Locate and pick up the CLGA trophies from the previous winners in the spring

  • CLGA has overall low gross pendant

  • Order the keeper trophies engraved to be given to Overall Low Net, Low Gross 14 and under and Low Gross Novice

  • Coordinate gift certificates with the Pro Shop for the above winners as well as Low gross, 2nd low gross and low net in each flight. Novice will get Low gross and 2nd Low gross depending on numbers. Copy of payout

  • On the last day of the tournament, set up prize table and trophies.  If a player wins a major prize, she cannot win a flight prize. 

  • About half an hour after the last group is in, lunch can be served while you are still calculating all the winners. 

  • Make prize presentations in following order:

    • Start with Highest handicap flight first

    • Present in order - Low Net – 2nd Low Gross – Low Gross

  • Present trophy winners in following order:

    • Novice

    • 14 and under Low Gross

    • Overall Low Net

    • Overall Low Gross

 

Rules:

  • Compile a local rules sheet. This will go in the Notice to Competitors, this should include a count back policy

  • Recruit rules officials for tournament

  • The evening before the tournament, mark the course with ground under repair where required. 

  • In the early morning prior to the first tee time, ensure that the tees have been set properly.  The red CLGA markers are to be used. Use 9 of the markers to mark the par 3 course for Novice Division.

  • Rules Committee should be on the course during play to speed up slow play and rulings, if required.

 

 

 

Photographer:

  • May use CLGA camera

  • Pictures to be taken of groups prior to them teeing off on the first day.  Advise girls to remove hats and visors for pictures. 

  • Take photos on course and at banquet.

  • Give photos to website administrator. If not using the CLGA camera put pictures on a memory stick. Only send usable photos.

  • Social:

  • Work with food & beverage to confirm availability of the club dining room. 

  • Confirm luncheon and banquet menus

​​

 

Click on each page to open

If the document is not in a PDF. format you will need to click to open and then open and save from the downloads icon

Index

1. CLGA Information:

2. Positions and Duties:

3. Time Lines:

4. Poster:

  • Poster Template (this is in publisher. Be sure to check your uploads and "save")

5. Financial:

6. Host Course Information for Notice to Competitors

  • Host Course Information Index

  • Profile & Notice to Competitors Template  (this is in Word Document. Be sure to check your uploads and "save")-Make Registration package this includes: Course Profile/ Notice to Competitors/ Local Rules This will be posted on the web as well emailed to successful registrants (complete by the time entries close)  You may create your own. 

7. Rules:

8. Draw and Scoring:

9.  Walkers sheets:

10. Tournament Results and Prizes:

  • Awards guidelines: When giving out awards, determine major awards first then withdraw those names from eligibility for flight prizes. A person should not win more than one major award!

  • Award Winners and payouts 

 

10.Final Reports:

 
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